Christmas Tree Lighting
Food Service Vendor/Exhibitor Application Letter and Application
Dear Vendor:
You are cordially invited to participate in the annual Christmas Tree Lighting on the Towne Green in beautiful Snellville, Georgia. This year’s Christmas Tree Lighting, produced by ExperienceSnellville, will take place on November 30th, 2024, from 5 – 8 p.m.
This is an annual event and builds upon the tremendous successes of the previous years. We hope you will be able to join us for Christmas Tree Lighting this year.
The Christmas Tree Lighting Parade begins at 5:30 pm, with activities on the Green beginning at 5:00 pm and lasting until 8:00 pm and in addition to local food service vendors like yourself, will include vendors featuring hand-made crafts, art and gifts.
All food service vendors must submit a completed application to be considered for acceptance. It must be postmarked by our deadline of November 16th, 2024. You will be notified whether your application has been accepted after it has been processed. Booth spaces are approximately 12’ x 12’. Please note on your application the number of spaces you require for your booth and equipment.
You must provide your own tent/canopy, tables, chairs, and display materials. Please be aware: All tents or canopies must be weighted down with at least 20 lbs of weight per leg of tent, as stakes are prohibited at this event.
Absolutely no staking on the Snellville Towne Green or City Hall Property. You must bring weights for all tents. For safety reasons, no one without weights will be allowed to set up.
The cost for Food Service Vendors is 20% of your gross sales, due at the end of the event. In addition, there will be a $25.00 fee for electricity due with your other fees, if applicable.
You will be notified as to your location which will be based on the needs of the event.
Thank you for your interest in the Christmas Tree Lighting. We look forward to seeing you there.
Sincerely,
Kelly McAloon
Food Vendor Coordinator
events@experiencesnellville.com
NOTE: Space is limited. We encourage you to send your application as soon as possible in order to be considered for a space.
CHRISTMAS TREE LIGHTING AREA AND BOOTH SPACE:
The Christmas Tree Lighting area for vendors will be in front of Snellville City Hall on Oak Road or on the Towne Green in downtown, Snellville, Georgia. You will be notified by the Christmas Tree Lighting Committee within 3 days after receiving your application as to the status of your application. One week prior to the event, you will be emailed your space assignment and all set-up instructions.
You must provide your own tent/canopy, tables, chairs, and display materials. Please be aware: All tents or canopies must be weighted down with at least 20 lbs of weight per leg of the tent, as stakes are prohibited at this event.
ENTRY REQUIREMENTS:
1. Submit three (3) photos of the food you will be selling, with at least one being of your display set-up.
2. Submit proof of Liability Insurance and ServSafe Certificate
3. Complete and sign the application form which includes a Hold Harmless Agreement. The form must be signed if you wish to participate in the event.
4. You will be notified within 3 days of receipt of the application. Once approved, the entry fee is 20% of your gross sales, due at the end of the event.
Deadline for application to be submitted is midnight, November 16th 2024.
BOOTH SIZE AND FEES:
Each vendor space will be approximately 12’ x 12’. The entry fee is 20% of your gross sales, due at the end of the event. Please note on your application the number of spaces you require for your booth and equipment. All vendors must be under a canopy or tent of at least 10’ x 10’ but no larger than a 12′ x 12′ tent and securely anchored with at least 20 lbs of weights per leg of tent. Staking Tents is prohibited.
Absolutely no staking on the Snellville Towne Green or City Hall Property. You must bring weights for all tents. For safety reasons, no one without weights will not be allowed to set up.
TAXES:
Vendors are responsible for collecting and submitting all required taxes. Gwinnett County currently collects 6% sales tax.
SECURITY AND INSURANCE:
Snellville Police will be on duty during the event. However, we cannot be responsible or liable for any injury in your booth to any customer or vendor and/or, loss and/or damage to property in your booth for any reason. You will be responsible for any insurance coverage for your personal property and/or injury to any customer/persons in your booth.
DISPLAYS, TABLES AND CHAIRS:
Vendors must bring their own display materials such as easels, display screens, shelves, etc. All tables and/or chairs must be furnished by the vendor. Booths must be kept clean and barrier free at all times and the area must be left clean at the end of the Christmas Tree Lighting. All trash disposal is the responsibility of the vendor. Vendors are to provide their own trash bags and may dispose of the trash at the end of the event in the large dumpster behind City Hall or by hauling it away. Trash cans in the event area are for customer use only.
SET UP AND BREAKDOWN:
Set-up begins on Saturday, November 30th, 2024. You will receive specific set-up times along with set-up and break-down instructions one week prior to the event date. You should have your area ready to greet customers by 5:00 p.m. Christmas Tree Lighting event hours are from 5 – 8 p.m. YOU ARE RESPONSIBLE FOR LEAVING YOUR BOOTH AREA CLEAN!
There will be a $100.00 fee to the responsible vendor if the booth area is not left clean.
All vehicles must be removed from the Towne Green 30 minutes prior to the start of the event.
SMOKING IS NOT ALLOWED IN THE CHRISTMAS TREE LIGHTING EVENT AREA!
My signature on my application signifies that I have read and understand the rules and regulations.