Christmas Tree Lighting
Non-Food Service Vendor/Exhibitor Application Letter and Application
You are cordially invited to participate in the annual Christmas Tree Lighting on the Towne Green in beautiful Snellville, Georgia. This year’s Christmas Tree Lighting, produced by Experience Snellville, will take place on Saturday, November 25th, 2023, from 5 – 8 p.m.
This is an annual event and builds upon the tremendous successes of the previous years. We hope you will be able to join us for the Christmas Tree Lighting this year.
The Christmas Tree Lighting Parade begins at 5:30 pm, with activities on the Towne Green beginning at 5:00 pm and lasting until 8:00 pm and vendors featuring hand-made crafts, art and gifts will be presenting their products for sale. Additionally, local food vendors will be selling tempting food and drink items for the public’s enjoyment.
Vendors will be assigned booth spaces that measure approximately 12’ x 12’. All vendors must submit a completed application (below) to be considered for acceptance. It must be completed by our deadline of November 10th, 2023. You will be notified within 3 days of receipt of the application. Once approved, you will be sent an online invoice to be paid through our Square account. Your registration is NOT valid without payment.
You must provide your own tent/canopy, tables, chairs, and display materials. Please be aware: All tents or canopies must be weighted down, as stakes are prohibited at this event. Rental equipment is available. STAT is offering a 10’ x 10’ tent, one 8-foot table, and two chairs for rent for an additional fee of $100.00. Please fill out the appropriate areas on your application and include the $100.00 rental fee with your booth rental money.
Absolutely no staking on the Snellville Towne Green or City Hall Property. You must bring weights for all tents. For safety reasons, no one without weights will be allowed to set up.
Letters for all vendors will be emailed with information including set-up time, directions, and booth location approximately one week prior to the event.
Thank you for your interest in the Christmas Tree Lighting. We look forward to seeing you there.
NOTE: Space is limited. We encourage you to send your application as soon as possible in order to be considered for a space.
EVENT CHRISTMAS TREE LIGHTING AREA AND BOOTH SPACE:
The Christmas Tree Lighting area for vendors will be in front of Snellville City Hall on Oak Road or on the Towne Green in downtown, Snellville, Georgia. You will be notified by the Christmas Tree Lighting Committee within 3 days after receiving your application as to the status of your application. One week prior to the event, you will be emailed your booth assignment and all set-up instructions.
1. Submit three (3) photos of the crafts you will be selling, with at least one being of your display set-up.
2. Submit proof of Liability Insurance
3. Complete and sign the application form which includes a Hold Harmless Agreement. The form must be signed if you wish to participate in the event.
4. You will be notified within 3 days of receipt of the application. Once approved, you will be sent an invoice via Square to pay your booth fees for this event. If for some reason your application is not accepted and you submitted a check, it will be returned.
Deadline for application to be submitted is midnight, November 10th, 2023.
BOOTH SIZE AND FEES:
Each vendor space measures approximately 12’ x 12’. The entry fee is $75 per booth space.The charge for two booths is $140.00. $25.00 per booth space is non-refundable as a processing charge if for some reason you are not able to attend once your application is processed or the event is canceled. Electricity per hookup, if desired, will be an additional $25.00. All vendors must be under a canopy or tent of at least 10’ x 10’ and securely anchored with at least 20 lbs of weights per leg of tent.
There is absolutely no staking on the Snellville Towne Green or City Hall Property. You must bring weights for all tents. For safety reasons, no one without weights will not be allowed to set up.
Vendors are responsible for collecting and submitting all required taxes. Gwinnett County currently collects 6% sales tax.
SECURITY AND INSURANCE:
Snellville Police will be on duty during the event. However, we cannot be responsible or liable for any injury in your booth to any customer or vendor and/or, loss and/or damage to property in your booth for any reason. You will be responsible for any insurance coverage for your personal property and/or injury to any customer/persons in your booth.
DISPLAYS, TABLES, AND CHAIRS:
Vendors must bring their own display materials such as easels, display screens, shelves, etc. All tables and/or chairs must be furnished by the vendor. Rental equipment is available. STAT is offering a 10’ x 10’ tent, one 8 foot table, and two chairs for rent for an additional fee of $100.00. Please fill out the appropriate areas on your application and include the $100.00 rental fee with your booth rental money. All tables must be draped to the ground on all sides. Booths must be kept clean and barrier-free at all times and the area must be left clean at the end of the Christmas Tree Lighting. All trash disposal is the responsibility of the vendor. Vendors are to provide their own trash bags and may dispose of the trash at the end of the event in the large dumpster behind City Hall or by hauling it away. Trash cans in the event area are for customer use only. All items not displayed for sale must be kept under your table and/or out of sight.
SET UP AND BREAKDOWN:
Set-up begins on Saturday, November 25th. You will receive specific set-up times along with set-up and break-down instructions one week prior to the event date. You should have your area ready to greet customers by Noon. Show hours are from Noon until 5:00 p.m. YOU ARE RESPONSIBLE FOR LEAVING YOUR BOOTH AREA CLEAN!
There will be a $100.00 fee to the responsible vendor if the booth area is not left clean.
All vehicles must be removed from the Towne Green 30 minutes prior to the start of the event.
SMOKING IS NOT ALLOWED IN THE CHRISTMAS TREE LIGHTING EVENT AREA!
My signature on my application signifies that I have read and understand the rules and regulations.